Accounts payable processing

Game studios manage complex vendor relationships with middleware providers, outsourcing partners, contractors, and service providers across multiple countries and currencies. Efficient accounts payable processing is critical for maintaining vendor relationships, managing cash flow, and ensuring timely project delivery.

Super Collider’s accounts payable services help game studios streamline vendor payment processes, reduce manual work, and maintain strong vendor relationships through timely and accurate payments. Our gaming-native operators understand the unique AP challenges of game development and deliver automated solutions that scale with your operations.

What’s included

Invoice processing and approval workflows

  • Automated invoice capture and processing including OCR technology for digital invoice conversion
  • Multi-level approval workflows with project-based routing and budget validation
  • Integration with project management and procurement systems to ensure accurate cost allocation and budget tracking

Vendor payment management

  • Multi-currency payment processing including international wire transfers, ACH payments, and digital payment platforms
  • Payment scheduling optimization to take advantage of early payment discounts while managing cash flow
  • Vendor communication and relationship management including payment confirmations and dispute resolution

Expense management and reporting

  • Comprehensive expense categorization and project allocation for accurate development cost tracking
  • Regular AP reporting including aging reports, cash flow forecasting, and vendor payment analysis
  • Budget variance tracking and alerts to help control development costs and manage project budgets

AP automation and optimization

  • Automated three-way matching between purchase orders, receipts, and invoices to ensure payment accuracy
  • Exception handling and dispute resolution processes to quickly resolve discrepancies and maintain vendor relationships
  • Continuous process optimization to reduce processing time and improve vendor satisfaction

Our process

AP system setup and integration We start by implementing automated AP systems integrated with your existing accounting, project management, and procurement tools. This includes establishing approval workflows, payment methods, and reporting frameworks tailored to your studio’s needs and processes.

Vendor onboarding and management Our team manages vendor setup including payment method configuration, tax documentation collection, and communication preference establishment. We ensure all vendors are properly configured for efficient processing and compliance requirements.

Daily processing and management We handle all daily AP tasks including invoice processing, approval routing, payment scheduling, and vendor communication. Our team monitors processing metrics and proactively addresses exceptions to maintain smooth operations.

Strategic AP optimization Our team regularly analyzes AP performance and identifies optimization opportunities including payment term negotiation, process automation, and cash flow optimization. We provide strategic guidance on vendor management and payment optimization strategies.

Why choose us

Gaming industry vendor expertise Our AP specialists understand the unique vendor ecosystem in game development including middleware licensing, outsourcing contracts, and service provider relationships. We’ve processed payments for all types of gaming industry vendors and understand their specific requirements and expectations.

Automation and efficiency focus We implement advanced AP automation including intelligent invoice processing, automated approval routing, and payment optimization. Our approach reduces manual work while improving accuracy and vendor satisfaction through faster, more reliable payment processing.

Ready to streamline your AP processes?

Start a readiness assessment to evaluate your current AP efficiency and identify opportunities for automation and optimization.

Get a quote for comprehensive AP processing services that reduce administrative burden while improving vendor relationships and cash flow management.

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